Registration
Registration Fees |
Early (by 21 January 2011) |
Standard |
Onsite |
| Member Full Registration | $845 | $945 | $1045 |
| Non-Member Full Registration | $1105 | $1165 | $1305 |
| Member Student/Trainee Full Registration | $445 | $545 | $645 |
| Non-Member Student/Trainee Full Registration | $525 | $625 | $725 |
| Member Day Registration | $395 | $395 | $445 |
| Non-Member Day Registration | $445 | $445 | $495 |
| Member Student/Trainee Day Registration | $255 | $255 | $305 |
| Non-Member Student/Trainee Day Registration | $355 | $355 | $405 |
Accommodation
Special room rates have been secured for delegates attending ACPP APPS 2011. To receive the special accommodation rates, bookings must be made via the Conference Organisers and not with the hotel directly. Accommodation is only available for the conference dates, but can be organised outside these dates on an as-requested basis only.
The closing date for accommodation bookings is 22 March 2011. Bookings after 22 March 2011 will need to be made directly with the hotel. All accommodation bookings are subject to availability.
All rates are per room, per night and do not include breakfast unless otherwise specified.
Payments
No booking will be confirmed without a credit card guarantee or a pre-payment. You need to pay any incidental expenses incurred during your stay (for example, mini bar, telephone or dry cleaning) when checking out.
Credit Card Guarantee
Your credit card details will be forwarded to the hotel to secure your reservation. No amount is deducted from the credit card until you check out of the hotel.
Accommodation Pre-Payment
You may pre-pay the total room cost. Please indicate how much you wish to pre-pay on the registration form. A minimum deposit of one room night must be covered by pre-payment or credit card details.
Accounts
Delegates are responsible for paying the balance of their account and all incidentals on departure from the hotel. The hotel will issue a tax invoice upon departure.
Change of Booking
All amendments to your accommodation booking MUST be made in writing to the Conference Secretariat and not directly to the hotel. Any changes must be advised by 22 March 2011. After this date, please liaise directly with the hotel.
Cancellation
All cancellations MUST be made in writing to the Conference Secretariat. Cancellations received after 22 March 2011 will be charged by the hotel according to their cancellation policy.
Arrival Time
Hotel check-in time is 2pm. If you are to arrive before this time you may not be able to gain access to your room. To guarantee a room to be available for an early arrival you will need to pre-book your room for the previous night. If required please indicate on your registration form. (You will be charged by the hotel for the additional night). Please also advise on the registration form your estimated time of arrival.
Terms and Conditions
Members- A significant discount is available for all current members of the Australasian Plant Pathology Society (APPS). If you are a non-member and would like to join APPS and be eligible for the discounted member conference rates, please contact the Peter Williamson on +61 (7) 46320467.
Day Registration – For delegates who are only able to attend one day of the conference, there is a day registration rate available.
Student/Trainee Registration – This registration category is available for full-time students (you will be required to present proof of your student status when you register at the convention registration desk).
Special Requirements - Should you require any special assistance, catering or transport arrangements to be made on your behalf, please include a notation on your registration form.
Acknowledgement/Communication - All communication with registered delegates will be by email. All registrations will be sent a confirmation letter and tax invoice within 5 working days of submitting a registration form. If you do not receive the email, please check your SPAM folder prior to contacting the Conference Organisers as it might have been viewed as SPAM mail by your spam filter.
If your email address has changed since completing the Registration Form, be sure to advise your new email address to the Conference Organisers. If you do not supply an email address your confirmation letter and tax invoice will be faxed or posted.
Tax Invoice/Receipt - A tax invoice will be emailed once your registration has been confirmed. You can also download a tax invoice in PDF format from the Delegate Zone.
Payment of Fees
Payment must be received prior to the conference. If payment for your registration type is not received by the cut-off date, your registration type will automatically be changed to the next registration level. Delegates who still have outstanding registration fees at the time of the conference will be required to complete a ‘Payment Guarantee Form’ which will require credit card details. If payment has not been received 30 days after the event, the nominated credit card will be charged for any outstanding fees.
Billing Address
Please include Billing Address details on the registration form, if applicable. All payment related correspondence (ie invoices and receipts) will be sent to the Billing Address.
Refunds and Cancellations
Cancellations must be notified in writing to the Conference Organisers. Cancellations received prior to 18 March 2011 will receive a full refund less a $110 administration charge. Refunds will not be issued for cancellations received after 18 March 2011. Substitute delegates will be accepted without charge. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure.
Payment Options
Cheque, Bank Draft or Money Order
Please make cheques payable to ACPP APPS 2011 Conference and forward to:
ACPP APPS 2011 Conference Secretariat
Conference Logistics
PO Box 6150, Kingston ACT 2604
AUSTRALIA
Credit Card
Visa or Mastercard only are accepted. Please note that when you pay by credit card, Conference Logistics will appear on your statement.
Electronic Funds Transfer (EFT)
Bank: Commonwealth Bank of Australia
Branch: Fyshwick, ACT
BSB: 062 909
Account Number: 1016 9276
Account Name: ACPP APPS
Please forward a remittance advice by fax to 02 6285 1336 or email conference@conlog.com.au.
Your invoice number must be used as the reference.
Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The Organisers do not take responsibility for any delegate failing to insure.
Privacy
In accordance with regulations set out in the Privacy Amendment (Private Sector) Act 2000, the Conference Organisers may provide your name and organisation details to service providers that perform services such as mailing houses, sponsors and exhibitors. Inappropriate or unauthorised use of your contact information is not permitted. A list of participants will be produced which includes individuals' details such as name, organisation, email address and phone number. This will be given to delegates upon registration. If you do not consent to providing your contact information for one or both of these purposes, please tick the relevant privacy box on the registration form or notify the Conference Organisers..