Sponsorship & Exhibition

MAJOR SPONSORSHIP OPPORTUNITIES

All prices quoted are in Australian dollars and include GST

	Platinum $25,000	Gold $15,000	Silver $10,000	Bronze $5,000
Acknowledgement
Acknowledged at the opening/closing sessions and appropriate times throughout the conference
Logo & Name Inclusions
Logo on delegate name badge
Logo on conference satchel
Logo on the conference website with link to the company’s website
Logo to be displayed on the sponsors slide at the conference
Logo featured on all conference e-newsletters
Conference Handbook
Advertisement in Conference Handbook (artwork to be supplied by sponsor)	Full Page B&W	½ Page B&W	¼ Page B&W	¼ Page B&W
Company profile and logo
Exhibition Booth
Includes shell scheme booth, skirted trestle table, two chairs, company name on the fascia board, 1 x 4 amp power outlet, 2 x spotlights. Additional equipment at sponsor’s expense.	6m x 3m In a prominent location	6m x 3m In a prominent location
Conference Registrations
Includes: lunches, morning and afternoon tea, Welcome Reception ticket, Conference Dinner ticket and the opportunity to participate in sessions.	6	4	3	1
Satchel Inserts
Opportunity to provide satchel inserts	(up to 3 inserts)	(up to 2 inserts)	(1 insert)	(1 insert)
Conference Delegate List
Delegate list distributed after the conference and subject to privacy laws

ADDITIONAL OPPORTUNITIES

INTERNET LOUNGE (1 ONLY)	$7,700
The Internet Hub will be located in a standard size exhibition booth. It will house two computers and a printer offering access to the internet and email for conference delegates. It will be available to all conference delegates and will be an integral part of the exhibition. Acknowledgement as a sponsor in the conference handbook Logo on homepage and screen saver on computer screens Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage 150-word company profile in the conference handbook Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
WORKSHOP SPONSOR	$4,400
Opportunity to contribute to the workshop (in negotiation with program committee) Exclusive naming rights to the sponsored workshop Company banner displayed during workshop Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
BREAKFAST SESSIONS	$3,300 (plus catering costs)
Opportunity to contribute to the breakfast (in negotiation with program committee) Exclusive naming rights to the sponsored breakfast Company banner displayed during breakfast Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
CONFERENCE SATCHELS (1 ONLY)	$6,600
Company name/logo on all conference satchels Acknowledgement as a sponsor in the conference handbook Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Acknowledgment in all plenary session on sponsors slide Logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
COFFEE CART (1 ONLY)	$11,000
Coffee cart placed in a prominent location in the exhibition area Opportunity to place pull up banner x 1 next to coffee cart Opportunity to provide fixed signage for coffee cart frontage (signage at sponsors expense) Opportunity to provide own branded take away cups Logo on conference website with hotlink to your company website Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide 2 x complimentary exhibitor registrations Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
INTERNATIONAL KEYNOTE SPEAKER	sponsor to cover speakers costs
There is the opportunity to sponsor the conference keynote speaker, providing assistance with their travel and accommodation. Naming rights to the sponsored keynote’s session Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Logo on conference website with a link to your homepage Opportunity to place a promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
SPONSOR-A-STUDENT	$550 per student
Here is an opportunity to support the next generation of plant pathologists. Student registration will be at cost, and any remaining money will contribute to travel and/or accommodation costs. More information is available upon request. Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide
INTERNATIONAL DELEGATE SPONSORSHIP	$6,600
ACPP APPS 2011is an international conference, with delegates attending from across the Asia Pacific and the costs involved in travelling to the conferencewill be difficult for some delegates to meet, however, it is vital that these delegates have the opportunity to attend the conference and take what they have learned back home. Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide An opportunity to meet the delegate sponsored by your organisation and hear firsthand the difference your sponsorship will make Two full conference registrations
WELCOME RECEPTION (1 ONLY)	$5,500
Five complimentary tickets to the welcome reception Opportunity to display company banners in the welcome reception area Verbal acknowledgement of sponsorship at the welcome reception Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage Opportunity for company representative to welcome delegates at the reception (3 minutes) Opportunity to give gift bags to all delegates as they leave the welcome reception (to be supplied by sponsor with organising committee approval required) Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
DINNER SPONSOR (1 ONLY)	$8,800
This is an opportunity for a sponsor to host the conference dinner to be held at the Darwin Convention Centre. Exclusive naming rights to the conference dinner Logo will be prominently displayed on conference dinner menus Opportunity to make a welcome speech at the conference dinner (maximum of 5 minutes) Company banner prominently displayed at the dinner (provided by sponsor) Two complimentary tickets to the conference dinner One complimentary registration which includes: lunches, morning and afternoon tea, Welcome Reception ticket, Conference Dinner ticket and the opportunity to participate in sessions. Logo on conference website with a link to your homepage Acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Opportunity to place an A4 promotional flyer or a promotional item in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
DAY CATERING (4 ONLY)	$7,700
Naming rights for the full day catering (morning/afternoon tea and lunch) Two standalone banners on display in the catering area (to be provided by sponsor) Acknowledgement as a sponsor in the conference handbook Logo on the conference website with a link to your homepage Acknowledgment in all plenary session on sponsors slide Opportunity to place a single page A4 promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
BOTTLED WATER (1 ONLY)	$5,500
Corporate Branding of the Water Bottles (corporate colours and logo) Includes bottled water and refrigerator One full conference registration Acknowledgement as a sponsor in the conference handbook Opportunity to place a single page A4 promotional flyer in the conference satchel Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
LANYARDS (1 ONLY)	$3,300
Company name/logo printed on lanyards (single colour print) Company acknowledgement as a sponsor in the conference handbook Acknowledgment in all plenary session on sponsors slide Company logo on the conference website with a link to your homepage Copy of delegate list (name, organisation, State, Country) in accordance with Privacy Legislation 2001.
ADVERTISING IN CONFERENCE HANDBOOK
A4 page monochrome advertisement ½ A4 page monochrome advertisement ¼ A4 page monochrome advertisement	$1,100 $600 $440
CONFERENCE NOTEPADS AND PENS
Sponsor to supply notepads & pens Pads and pens to be placed in the conference satchels Acknowledgement as a sponsor in the conference handbook Logo on conference website with a link to your homepage
SATCHEL INSERT	$550
Opportunity to place a flyer in the conference satchels

TAILORED PACKAGES
We would be delighted to assist in the development of a tailored package for your company if none of the listed opportunities suit your promotional activities. Please contact the Conference Secretariat to discuss.

EXHIBITION OPPORTUNITIES

A comprehensive exhibition will be held in conjunction with the conference. All morning/afternoon tea and lunch, as well as the poster display will be held in the exhibition area.

EXHIBITION BOOTH	$2,500
One full registration (including the welcome reception and conference dinner) 150 company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided post-conference (in accordance with the Privacy Legislation Act 2001) One exhibition booth for the duration of the conference including: 3m x 3m velcro compatible shell scheme booth company name on the fascia board one skirted trestle table two chairs 1 x 4amp power outlet 2 x spotlights
EXHIBITION TABLE	$1,250
One full registration (including the welcome reception and conference dinner) 150 company listing in the conference handbook Listing on the conference website as an exhibitor and a link to your homepage List of delegates provided post-conference (in accordance with the Privacy Legislation Act 2001) One trestle table booth for the duration of the conference including: company name on the fascia board two chairs
EXHIBITION STAFF REGISTRATIONS	$375
Please contact the conference secretariat by email or phone if you require additional exhibition staff registrations. This cost of an additional exhibition staff registration includes: Attendance at the welcome reception on 26 April Morning tea, lunch and afternoon tea from 27-29 April Name badge for registrant

Note: Exhibition staff registrations do not include attendance at conference sessions or the conference dinner. Tickets to the conference dinner may be purchased separately from the Conference Secretariat.

GENERAL INFORMATION

All prices quote are GST inclusive.

Sponsors will be informed of all deadlines for the provision of information or materials through regular email updates and the conference website. The deadlines for delivery or supply of materials, information or artwork are not negotiable. In the event that materials, information or artwork required by Conference Logistics are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded in this circumstance.

Due to the privacy legislation, the organisers cannot guarantee the inclusion of ALL participants’ names and contact details on the delegates list. Nor will the organisers provide an electronic copy of the delegates list.

The acceptance of the application shall be at the discretion of the organisers, and upon acceptance, becomes a contract. By completing and signing the application, the undersigned agrees to comply with, and be subject to, the terms and conditions contained in this document. The organisers reserve the right to refuse or deny any application.

TERMS & CONDITIONS

All sponsorships are non-exclusive and non-negotiable. Sponsorship will be allocated on receipt of the signed application form and deposit.

Application for sponsorship must be made in writing using the designated application form. . A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 30% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 17 January 2011. Applications received after 17 January 2011 must include full payment.

Cheques should be payable to the APPS 2011 and must be drawn by an Australian bank. All monies must be received prior to the event. No company will be listed as a sponsor or exhibitor in any convention material until full payment and an application form have been received by the organisers.

No exhibitor shall commence dismantling or packing product before the end of the final coffee break on the last day of the convention. It is the responsibility of each exhibitor to have material packed, identified and cleared for shipment by the closing of the conference registration desk. The organisers will not be held responsible for any items left behind.

The Sponsor/Exhibitor undertakes that they will not hold any events or social functions on the same date or time as official Conference Program sessions or social functions.

The organisers, at its discretion, shall have the right to postpone or cancel the conference and shall be liable in no way for losses resulting from such delay or cancellation.

The organisers reserve the right to rearrange the floorplan and/or relocate any exhibit without notice. The organisers will not discount or refund for any facilities not used or required.

Cancellation Policy

In the event of cancellation, an administration fee of $550 will apply prior to 17 January 2011. No refunds on sponsorship will be made for cancellations received after this date. Refunds on exhibition booths will only occur if the booth is resold. Cancellations must be made in writing and forwarded to the Convention Secretariat.

Liability

Sponsors assume entire responsibility and hereby agree to protect, indemnify, defend and hold the Australasian Plant Pathology Society and its employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines and attorney fees arising from or caused by the sponsor’s installation, removal, maintenance, occupancy or use of conference premises or a part thereof, excluding any such liability caused by the sole negligence of the venue, its employees and agents. The organisers will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the organiser will not be accountable for the level of commercial activity generated.

Insurance

All exhibitors are strongly urged to obtain insurance coverage against damage or loss and public liability insurance against injury to the person or property of others. Exhibition materials should be covered from the time they are shipped, through move-in, exhibit dates, move-out and until all materials have been received at the point of origin. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s display, equipment and other property brought upon the premises of the venue and shall indemnify and hold harmless the conference organisers from any and all such abuses, damages and claims.

Compliance

The exhibitor agrees to abide by and comply with the rules and regulations including any amendments that the organisers may make from time to time. The exhibitor further assumes all responsibility for compliance with all pertinent laws, ordinances, regulations and codes of duly authorised local, state and federal governing bodies concerning fire, safety and health as well as the rules and regulations of the Darwin Convention Centre.